Property Management Services
Accounting / Bookkeeping
- Set up general ledger, customer accounts and vendor accounts
- Provide quarterly reporting, as requested by the client:
- Schedule of cash disbursements
- Schedule of accounts receivable balances
- Implement billing and collection of account balances as required by the Association’s By-Laws. This includes follow-up collection calls and resending account statements. We will also work with your collection attorney if further action is required.
- Pay vendor bills
- Preparation of Annual Financial Statements including:
- Balance Sheet
- Profit & Loss
- Cash Flow
- Construct Budget and monitor against expenses throughout the year
- Assist in Replacement Reserve analysis
- Assist with tax return preparation
- We will work with the accountant of the Association’s preference
Administrative
- Attend Board meetings (4 per year plus the owner’s annual meeting)
- Maintain the Association’s minute book
- Prepare and/or distribute communications to owners
- Solicit bids from vendors/contractors
- Ensure contractors awarded bids perform in accordance to their contract
- Aggressive insurance bidding
- Assist with interpretation of By-Laws
- Maintain owners records and files
- Maintain vendor receipts
- Maintain frequent communication with Association regarding outstanding issues or concerns
- Obtain Certificates of Insurance for the homeowners as needed
- Secure key storage
- Work directly with the owners regarding any issue or problem
Physical
- Provide for care, upkeep and maintenance of all common elements and property, including ground care and landscaping, pool & tennis maintenance, building maintenance
- Provide for all necessary repairs to maintain the integrity of the common elements and property
- Coordinate “Engineering Studies” to determine useful life and replacement cost of common elements for Planning and Reserve Analysis
- Provide weekly on-site inspections
- Secure property in the event of incoming storm peril & clean-up afterwards
